Revised as of 12/11/23
Revised as of 12/11/23
In this Active IT Managed Agreement NETWORK PEOPLE, INC. (NETWORK PEOPLE) will be referred to as “NETWORK PEOPLE” and the customer will be referred to as “COMPANY”. This Agreement may be part of a proposal document with a signature page. Executing the proposal document implies acceptance of this managed agreement and is executed by facsimile, digital signature, and/or in multiple counterparts. Once executed by both parties, this Agreement shall be effective as of the Signing Date.
NETWORK PEOPLE will commence service under the terms of this agreement only after it receives and accepts this Agreement signed by a COMPANY authorized representative.
0.0 Agreement will commence on the date that both parties have executed this agreement and the Effective Start date of delivery of services commences on said date. Effective Start Date may be delayed if necessary by one or more parties depending on logistics but commencement will not be delayed more than 30 days from when both parties have signed. The Effective Start Date (day both parties sign) as listed on this Agreement shall remain in effect for the entire Term of the agreement. The agreement will automatically renew for additional periods of the same length as the initial Term unless one party provides the other party a written notice that is terminating the Agreement not more than 90 days and not less than 30 days prior to end of the Contract Term specified in the Agreement.
0.1 Onboarding Phase is required for all new Service Agreements and will be scheduled at time of signing. This phase will precede the Active IT Managed start date by two weeks. Once onboarding phase is complete, Active IT Managed support services will commence. If service start date does not fall on the 1st of the month, cost of service will be prorated for the month according to actual start date.
0.2 Provisions for other Agencies. Unless otherwise stipulated, NETWORK PEOPLE agrees to make available to all “Eligible Users” the prices submitted in accordance with the terms and conditions of the contract resulting from this solicitation. Eligible Users means all State of Florida government agencies, the legislative and judicial branches, and political subdivisions (counties, local district school boards, community colleges, municipalities, or other public agencies or authorities), which may desire to purchase under the terms and conditions of this resulting agreement.
COMPANY agrees to pay the recurring charges for Service, as well as the hourly service rate for time required beyond the services covered by the agreement. Service charges may not include applicable taxes, shipping charges (if any), or remediation charges, all of which shall be billed in addition to the Service Charges (or billed by third party providers) and shall be the responsibility of the COMPANY to pay in full. Once payment is made on any and all services, there are absolutely no refunds.
1.1. Initial Payment. NETWORK PEOPLE will charge COMPANY for onboarding fees, and any hardware costs at time of signing. Upon COMPANY acceptance and full execution of this Agreement, the amount will be due in full.
1.2. Remediation. Remediation and Security Incident Remediation. Remediation by NETWORK PEOPLE will be billed hourly if determined a project or cyber security remediation. If remediation is required after hours, then COMPANY will be billed at the afterhours rate. NETWORK PEOPLE will work additional hours upon the COMPANY’s request at the rates detailed under “Service Response and Rates” section. A cyber security insurance policy is highly recommended with a minimum of 1 million dollars in coverage. If COMPANY suffers a cyber security incident, the cyber security insurance is a critical tool to cover expenses such as security incident response and remediation, loss of business income, public relations damage, payment in bitcoin, negotiations with hackers, and legal advice, etc.
1.3. Recurring Charges. NETWORK PEOPLE will bill COMPANY monthly in advance for Managed Services being provided under this Agreement. If service start date does not fall on the 1st of the month, cost of service will be prorated for the first month according to actual start date.
1.3.1 Agreement Adjustments. To ensure your inventory is correct and your devices are safe, NETWORK PEOPLE will perform a monthly audit of all devices and products (this includes licenses) for your environment. In the event there are additional devices or products needed, or devices and products have been removed, the service agreement will be adjusted up/down accordingly to support the environment. This audit will happen on the 15th of the month and it is the COMPANY’s responsibility to inform NETWORK PEOPLE of any changes they see needed by the 25th of the month. This applies to the current month’s billing. Previous invoices will not be adjusted or issued a credit. NETWORK PEOPLE will automatically retire devices after a 30 day stale window and adjust support products and licenses as well, in tandem. This ensures that the COMPANY is only charged for what NETWORK PEOPLE is supporting, and the environment stays protected.
1.4. Payment for Services. All Service Charges and other fees will be due in U.S. dollars on the 1st day of every month. If payment for the current month is not received by the 15th of that month, a fee equal to the greater of $35.00 or 5% of that month’s Active IT Agreement will be assessed and services may be suspended until the late payment is received. Late payments will also accrue interest at a rate of eighteen percent (18%). If payment is returned to NETWORK PEOPLE with insufficient funds, COMPANY is considered to not to have paid and subject to a returned check charge of $50 and service may be suspended. COMPANY understands that any Federal, State or Local Taxes applicable shall be added to each invoice for services or materials rendered under this Agreement. COMPANY shall pay any such taxes unless a valid exemption certificate is furnished to NETWORK PEOPLE for the state of use.
1.4.1 Nonpayment & Cancellation Fee. NETWORK PEOPLE may suspend Service to COMPANY if any amount due hereunder is not paid in full within fifteen (15) days after COMPANY is sent an overdue notice. To reinstate Service, NETWORK PEOPLE will charge a service fee of $500.00. NETWORK PEOPLE may suspend service on this Agreement if any amount due hereunder is not paid in full within thirty (30) days after COMPANY is sent an overdue notice. COMPANY agrees to pay for full amount of the monthly service even if NETWORK PEOPLE has to suspend service for part of that month due to non-payment. If COMPANY fails to pay any overdue balance, NETWORK PEOPLE will at its discretion hold any equipment owned by COMPANY until fees are paid in full or at its discretion prevent access to services provided.
1.5. Payment for Work Outside the Scope. COMPANY understands that any and all Services, hardware or software requested by COMPANY that fall outside of the terms of this Agreement will be considered Work Outside the Scope of this Agreement. Any Work Outside the Scope of this Agreement will be billed separately and due upon receipt of services.
1.6. Rate. COMPANY understands the rate will be “locked-in” for the first 12 months then increase by a COLA of 5% every year thereafter to compensate for the cost of inflation and annual price increases from our vendors.
2.1. Covered Services. NETWORK PEOPLE will provide service for items listed in the “Monthly Expense Summary” for the benefit of the COMPANY as part of this Agreement.
2.2. Work Outside the Scope. NETWORK PEOPLE may invoice COMPANY for Work Outside the Scope of this Agreement at the rate stated under the COMPANY’S “Service Response and Rates” section. Out of scope work includes but is not limited to troubleshooting, diagnosing, repairing, configuring of computers, mobile devices, or servers/printers/NOC equipment that is NOT itemized and paid for under this support agreement. In other words, if equipment is not covered under the Active IT Managed Agreement, it will not be supported. However, in instances where the COMPANY needs to replace equipment under their Active IT Managed Agreement, COMPANY agrees that if the product is purchased through NETWORK PEOPLE, NETWORK PEOPLE will add the equipment onto the network free of charge and it will then be added to Active IT Managed Agreement. If the COMPANY purchases the product from a different vendor, COMPANY will be charged the going rate as stated in the ‘Service Response and Rates” section.
2.2.1. Travel Time. Travel between NETWORK PEOPLE’S site and the COMPANY site will be subject to an hourly rate as listed under “Service Response and Rates” if travel is beyond Pinellas, Pasco, and Hillsborough counties.
2.2.2. Meals and Lodging. Daily meals and lodging may be billed to the COMPANY if services require travel of more than 50 miles from the NETWORK PEOPLE headquarters. Amount billed per day for meals and lodging will be charged at the following dollar amounts: standard hotel room near office if engineer needs to stay overnight and per diem of $65 for meals per engineer.
2.3. Service Hours and Rates. Please reference https://www.networkpeople.com/sla-response-and-rates/ for Service Level Agreement, Hours of Operation, and Rates. All Work Outside the Scope of this Agreement or Project work will be billed under the provisions under the RATES section.”
2.4. Response/Resolution Times and Service Levels. NETWORK PEOPLE response time will be handled in accordance with the provisions detailed under the section “Service Response and Rates.”
2.5. Support and Escalation. NETWORK PEOPLE will respond to COMPANY’S Tickets as quickly as possible but not to exceed response times noted in “Service Response and Rates.” Tickets can be opened using the following and each incident will be assigned a ticket number for tracking:
2.6. Facility Access. NETWORK PEOPLE will need access to the COMPANY facility during normal business hours and may need access afterhours for emergency and afterhours work. Facility access will also include a work area and a meeting area for use during the duration of this Agreement. If business hour access is not granted to NETWORK PEOPLE, COMPANY will not hold NETWORK PEOPLE responsible for any missed deadlines, missed milestone dates, or failure to provide required Service Level Agreement (SLA) times.
2.7. Chronically Failing Equipment. Experience has shown that equipment belonging to the COMPANY which initially passed the Minimum Standard Requirements for Service can become chronically failing. This means that the equipment repeatedly breaks down and consistently causes user and business interruption even though repairs are accomplished. Should this occur, while rare, COMPANY agrees to work constructively and positively with NETWORK PEOPLE to replace the equipment at additional cost to the COMPANY.
2.8. NETWORK PEOPLE Equipment. COMPANY agrees that any Equipment specified as NETWORK PEOPLE Equipment, will remain the sole property of NETWORK PEOPLE with security interest and COMPANY will not attempt to sale, resale, tamper, troubleshoot, repair, move, add, etc. to this Equipment without verbal or written permission of NETWORK PEOPLE. Should this contract terminate by either party, COMPANY agrees to return the Equipment to NETWORK PEOPLE within 30 days from the final cancellation date. COMPANY further acknowledges and gives permission to NETWORK PEOPLE to seize Equipment from location in event of contract termination after 30 day grace period, and agrees to compensate NETWORK PEOPLE for all expenses accrued during the seizure process. In the event of termination of this contract, COMPANY will be given the option of purchasing any NETWORK PEOPLE owned equipment at a fair market value to be determined at that time. COMPANY agrees to make all logical and earnest attempts to keep equipment safe, secure and protected while in their possession. Should COMPANY default on this agreement, permission is granted to enter their premises at any time and remove all of NETWORK PEOPLE’S hardware, and all efforts to recover such property will be deemed consensual and not a trespass.
2.9. Change Management Process. The following processes will be followed for any change of scope request: 1. Problem Identification, 2. Delivery of Change Request, 3. Logging of Change Request, 4. Approval and Acceptance, 5. Implementation.
3.1 Disclaimer of Third Party Actions and Control. NETWORK PEOPLE does not and cannot control the flow of data to or from the network and other portions of the Internet. Such flow depends in large part on the performance of Internet services provided or controlled by third parties. At times, actions or inactions caused by these third parties can produce situations in which COMPANY connections to the Internet (or portions thereof) may be impaired or disrupted. NETWORK PEOPLE cannot guarantee that such situations will not occur and, accordingly, NETWORK PEOPLE disclaims any and all liability resulting from or related to such events.
4.1. Personal Injury. NETWORK PEOPLE will not be liable for any harm or personal injury to COMPANY personnel resulting from any cause, other than NETWORK PEOPLE’S gross negligence or willful misconduct.
4.2. Damage to COMPANY Equipment. NETWORK PEOPLE is not liable for damage to, or loss of any COMPANY Equipment resulting from any cause, other than NETWORK PEOPLE’S gross negligence or willful misconduct and then only in an amount not to exceed the replacement value of the damaged COMPANY Equipment, or the total amount paid by COMPANY to NETWORK PEOPLE.
4.3. Damage to COMPANY Business. In no event will NETWORK PEOPLE be liable for any incidental, punitive, indirect, or consequential damages (including without limitation any lost revenue or lost profits) or for any loss of technology, loss of data, or interruption or loss of use of Service or any other similar claims by COMPANY or related to COMPANY’S business, even if NETWORK PEOPLE is advised of the possibility of such damages. NETWORK PEOPLE will not be liable for any damages or expenses incurred by COMPANY as a result of any deficiency, error, or defect in NETWORK PEOPLE’S service whether due to equipment, hardware, software, or NETWORK PEOPLE’S failure to correct the same, except in the event of NETWORK PEOPLE’S willful actions and only to the extent that such damages are covered by NETWORK PEOPLE insurance in which NETWORK PEOPLE shall provide the COMPANY a current copy of its insurance declaration page.
4.4. Maximum Liability. Notwithstanding anything to the contrary in this Agreement, NETWORK PEOPLE’S maximum aggregate liability to COMPANY related to or in connection with this Agreement whether under theory of contract, tort (including negligence), strict liability or otherwise will be limited to the total amount paid by COMPANY to NETWORK PEOPLE.
Except as specifically set forth herein, the services are provided on an “as is” basis. Network People does not make, and hereby disclaims, any and all other express and implied warranties, including, but not limited, warranties of merchantability, fitness for a particular purpose, noninfringement and title, and any warranties arising from a course of dealing, usage, or trade practice. Network People does not warrant that the services will be uninterrupted, error-free, or completely secure.
6.1. By COMPANY. In no event shall NETWORK PEOPLE be liable for any special, indirect, consequential, or punitive damages to COMPANY or any other party as a result of the performance or non-performance by Network People, Inc. of any services described herein, (Including, without limitation, loss of data, profits, or use of software) whether foreseeable or not, even if Network People, Inc. has been advised of the possibility of such damages. Network People, Inc.’s liability with respect to, arising from, or in connection with this agreement, whether in contract, in tort, or otherwise, is limited to amounts paid by The Company to Network People, Inc., excluding travel and per diem expenses, pursuant to the terms hereof.
6.2. By Network People. If NETWORK PEOPLE’S equipment is located at COMPANY’S office or data center , NETWORK PEOPLE will indemnify, defend and hold harmless COMPANY, its directors, officers, employees, affiliates and companies (collectively, the “Customer Covered Entities”) from and against any and all claims, actions or demands brought against any of the Customer Covered Entities alleging (a) with respect to the COMPANY’S business: (i) infringement or misappropriation of any intellectual property rights; (ii) defamation, libel, slander, obscenity, pornography, or violation of the rights of privacy or publicity; or (iii) spamming or any other offensive, harassing or illegal conduct or violation of the Acceptable Use Guidelines; (b) any loss suffered by, damage to or injury of any other NETWORK PEOPLE’S COMPANY, any other NETWORK PEOPLE’S equipment or any other NETWORK PEOPLE’S representatives, employees or agents, which loss, damage or injury is caused by or otherwise results from acts or omissions NETWORK PEOPLE, its representative(s) or its designees; (c) any personal injury suffered by any NETWORK PEOPLE. personnel arising out of such individual’s activities related to the Services, unless such injury is caused by COMPANYS’ negligence or willful misconduct; or (c) any other damage arising from the NETWORK PEOPLE’S Equipment or NETWORK PEOPLE’S business, (collectively, the “NETWORK PEOPLE Covered Claims”). NETWORK PEOPLE. agrees to reimburse COMPANY for the expense and cost of handling such claims including, without limitation, legal fees.
6.3. Notice Procedure. NETWORK PEOPLE will provide COMPANY with prompt written notice of each COMPANY Covered Claim of which NETWORK PEOPLE becomes aware, and, at NETWORK PEOPLE’S sole option, NETWORK PEOPLE may elect to participate in the defense and settlement of any COMPANY Covered Claim with COMPANYS’ Consent, provided that such participation shall not relieve COMPANY of any of its obligations under this Section 6. COMPANY shall have the right to control the defense of any COMPANY Covered Claim. COMPANY will provide NETWORK PEOPLE with prompt written notice of each NETWORK PEOPLE Covered Claim of which COMPANY becomes aware, and at COMPANY’S sole option, COMPANY may elect to participate in the defense and settlement of NETWORK PEOPLE Covered Claim, provided that such participation shall not relieve NETWORK PEOPLE of any of its obligations under this Section 6. NETWORK PEOPLE shall control the defense of any NETWORK PEOPLE Covered Claim.
Both NETWORK PEOPLE and COMPANY agree to NOT poach employees from each other throughout the term of this agreement and any extensions. If an employee of NETWORK PEOPLE is hired directly by COMPANY as an employee or indirectly by COMPANY as a contractor under any payment arrangement, COMPANY agrees to pay NETWORK PEOPLE the equivalent of three (3) years current compensation package for that employee (including salary, bonuses, retirement, and benefits) within 15 days of the hiring of that employee to cover training and replacement costs. Conversely, if an employee of COMPANY is hired directly by NETWORK PEOPLE as an employee or indirectly by NETWORK PEOPLE as a contractor under any payment arrangement, NETWORK PEOPLE agrees to pay COMPANY the equivalent of three (3) years current compensation package for that employee (including salary, bonuses, retirement, and benefits) within 15 days of the hiring of that employee to cover training and replacement costs. Both companies, however, can make an exception to this clause if the terms of the hiring are agreed upon in writing BEFORE any conversation with the employee.
8.1. Cancellation by COMPANY and Early Termination Fee. COMPANY must give NETWORK PEOPLE at least ninety (90) days written notice of any cancellation or termination of services. COMPANY must send an email or fax with Company letterhead to NETWORK PEOPLE fax number located at their website or to Billing@NetworkPeople.com; document must include the COMPANY name, description of services and effective cancellation date. In circumstances where COMPANY chooses to terminate the agreement early, COMPANY agrees to reimburse NETWORK PEOPLE for any and all discounts realized (as detailed in the Recurring Expense Summary section describing Discount(s)) when signing the agreement and agrees to pay 180 days (6 months) worth of the full non-discounted rate of the monthly agreement rate (calculated based on the average rate paid for services to date on the agreement) as an Early Termination Fee.
8.2. Cancellation by NETWORK PEOPLE. NETWORK PEOPLE reserves the right to terminate COMPANY for any reason. NETWORK PEOPLE will provide the COMPANY with ninety (90) days advanced written notice of termination of contract for cause and will allow the COMPANY ninety (90) days to cure any breach. NETWORK PEOPLE also reserves the right to withhold any refunds to COMPANY, NETWORK PEOPLE must give COMPANY at least ninety (90) days advanced written notice of cancellation.
8.3. Bankruptcy. NETWORK PEOPLE may terminate this Agreement upon written notice to COMPANY if COMPANY becomes the subject of a petition in bankruptcy or any proceeding relating to insolvency, receivership, or liquidation for the benefit of creditors, if such petition or proceeding is not dismissed within 60 days of filing.
8.4. For Other Cause. Except as otherwise stated, either party may terminate this Agreement if the other party breaches any material term or condition of this Agreement and fails to cure such breach within ninety (90) days after receipt of written notice of the same.
8.5. Effect of Cancellation or Termination. Upon expiration or termination of this Agreement: (a) NETWORK PEOPLE will cease providing the Services; (b) all of COMPANY payment obligations under this Agreement, including but not limited to monthly Service Fees through the end of the Term will become due in full immediately; and (c) within ninety (90) days, NETWORK PEOPLE will remove all NETWORK PEOPLE Equipment and any other owned property from COMPANYS premises. If COMPANY does not allow NETWORK PEOPLE access to its Equipment within the ninety (90) day period, NETWORK PEOPLE , at it’s option and at COMPANY expense, may use whatever means necessary to remove the Equipment. NETWORK PEOPLE will return all COMPANY Equipment within the ninety (90) day period. In addition, NETWORK PEOPLE reserves the right to hold any COMPANY Equipment until it has received payment in full.
The Parties’ respective representations, warranties, and covenants, together with obligations of indemnification, confidentiality and limitations on liability will survive the expiration, termination or rescission of this agreement and continue in full force and effect.
COMPANY grants NETWORK PEOPLE authorization to view any files within the regular routine of the repair or system improvement. COMPANY also authorizes NETWORK PEOPLE to reasonably delete, change, and/or rewrite any necessary information to complete the system repair or improvement that is consistent with the standards and practices in the industry.
NETWORK PEOPLE and its agents will not use or disclose COMPANY information, except as necessary to or consistent with providing the contracted services and will protect against unauthorized use.
In the event of any dispute between the parties, the parties agree to attempt to resolve the dispute in good-faith through a face-to-face meeting. In the event of any dispute which the parties cannot resolve after face-to-face good-faith discussions, the parties agree to participate in non-binding mediation within fourteen (14) days after demand for mediation by either party, prior to filing any litigation. The non-requesting party will choose the mediator. The costs of the mediation will be shared equally by the parties. If either party files any litigation prior to participating in mediation, then that party will pay all costs incurred, including legal fees, in having the matter dismissed or stayed pending mediation. Parties agree that the forum for any arbitration, mediation, or litigation shall be the Circuit Court of Pinellas County.
In the event that either party must take any action to enforce any term of this Agreement, including payment, each party agrees to pay their own attorneys’ fees and all their own costs, including but not limited to expert witness fees, court and process costs.
This Agreement and the rights, duties, obligations and liabilities of the parties under this Agreement and all amendments, modifications, authorizations or supplements to this Agreement shall be determined in accordance with the applicable provisions of the laws of the United States of America and of the State of Florida, as applicable to contracts made and to be performed entirely within that state, without reference to its doctrines or principles of conflicts of laws. Any action or proceeding arising out of or relating to this Agreement and the agreements, instruments, documents and other papers contemplated hereby shall be brought in the United States District Court for the District of Florida, or any state courts for the State of Florida situated in Pinellas County. The parties hereby consent to and agree to submit to the exclusive jurisdiction of such courts and waive and agree not to assert, in any dispute, to the fullest extent permitted by applicable law, any claim that (I) such party is not personally subject to the jurisdiction of such courts, (ii) such party and such party’s property is immune from any legal process issued by such courts, or (iii) any litigation commenced in such courts is brought in an inconvenient forum.
NETWORK PEOPLE is not responsible for failure to render services due to circumstances beyond its control including, but not limited to, acts of God.